Terms of Service

These Terms of Service ("Terms") govern your access to and use of Job Application Assistant, including its web application, APIs, browser extension, and related services (together, the "App"). By creating an account, installing the extension, or using the App, you agree to these Terms and our Privacy Policy. If you do not agree, do not use the App.

You must be at least 18 years old and legally capable of entering into a binding agreement to use the App. By using the App, you represent that you meet these requirements. If you use the App on behalf of an organization, you represent that you have authority to bind that organization to these Terms.

The App helps users organize job-search profiles and resumes, analyze job postings, prepare tailored application materials, track applications, and fill job-application forms. Features may depend on supported browsers and websites, extension permissions, backend availability, and optional third-party services or AI configuration.

We may add, change, limit, or discontinue features. We do not promise that every feature, job board, applicant tracking system, file format, AI model, or integration will always be available or compatible.

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable, and revocable license to access and use the App for your personal or internal job-search activities. This license does not transfer ownership of the App or any related intellectual property.

• Provide accurate account information and keep it reasonably current.
• Protect your password, connected sign-in account, API keys, extension sessions, and devices.
• Do not sell, transfer, or share your account or permit unauthorized access.
• You are responsible for activity performed through your account, except to the extent caused by our breach of these Terms or applicable law.
• Notify us promptly at [email protected] if you suspect unauthorized access or compromise.

The App assists with preparing and filling job-application materials; it does not submit applications on your behalf. You control each submission and are responsible for reviewing all information before sending it to an employer or job platform.

• Ensure that resumes, answers, documents, and representations are accurate and that you have the right to use them.
• Review AI-generated or autofilled content for factual accuracy, appropriateness, and completeness.
• Comply with applicable laws and the terms, rules, and instructions of employers, job boards, and applicant tracking systems.
• Secure files after export and manage copies stored on your devices or submitted to third parties.

You may not use the App to:

• violate any law, regulation, contract, or third-party right;
• impersonate another person, misrepresent your qualifications, or engage in fraud or deception;
• harass employers, send spam, or submit unlawful, abusive, or harmful content;
• upload malware or code designed to disrupt, damage, monitor, or gain unauthorized access to systems or data;
• probe, attack, overload, interfere with, or circumvent the App, authentication, security controls, usage limits, or access restrictions;
• scrape the App, operate unauthorized bots against it, or use its APIs except through documented or authorized methods;
• reverse engineer, decompile, disassemble, or attempt to derive the App's source code, except where applicable law expressly permits doing so despite this restriction;
• copy, modify, distribute, sell, lease, sublicense, or create derivative works from the App except with our written permission or as permitted by applicable law or an applicable open-source license; or
• misuse AI, autofill, or extension features to generate or submit unlawful, deceptive, discriminatory, or harmful material.

AI-generated analyses, scores, drafts, and suggestions may be incomplete, outdated, inaccurate, or inappropriate. They are tools for your review, not verified facts or professional advice. You must confirm all dates, claims, qualifications, and application answers against your actual experience.

Subject to applicable law and the terms of the relevant AI provider, you may use AI-generated content produced for you through the App. You remain responsible for ensuring that the content is accurate, lawful, and appropriate for your intended use. We do not guarantee that generated content is unique, non-infringing, or eligible for intellectual-property protection.

The App may connect to identity providers, AI providers, email services, browser platforms, job boards, and applicant tracking systems. Third parties operate independently and may change their availability, features, pricing, or terms. Your use of them is governed by their own agreements and privacy practices.

We are not responsible for the availability, accuracy, security, pricing, output, conduct, or terms of third-party services. You are responsible for ensuring that your use of the extension and App complies with the terms of websites you visit. Links or integrations do not imply endorsement.

You retain any ownership rights you have in resumes, profiles, application materials, notes, and other content you provide ("Your Content"). You represent that you have the rights needed to provide and use Your Content through the App.

You grant us a limited, worldwide, non-exclusive, royalty-free license to host, copy, process, transmit, format, and display Your Content only as necessary to provide, secure, maintain, and support the App as described in these Terms and the Privacy Policy. This license ends when the content is deleted from our active systems, subject to legal, security, backup, and third-party retention requirements.

The App, including its software, design, branding, interfaces, documentation, and other materials, is owned by or licensed to the operator of Job Application Assistant and protected by intellectual property laws. Except for the limited license in these Terms, no rights are granted to you.

The App may include third-party or open-source components governed by their own licenses. Those licenses apply to the relevant components and are not restricted by these Terms.

Some features may be offered for a fee. Pricing, billing frequency, renewal terms, usage limits, taxes, cancellation rights, and any refund policy will be shown when you purchase. Unless stated otherwise at purchase or required by law, fees already paid are non-refundable. Failure to pay may result in limitation or suspension of paid features.

You may stop using the App and request account deletion at any time through Settings → Account. We may suspend, restrict, or terminate access if we reasonably believe you violated these Terms, created risk or legal exposure, failed to pay applicable fees, abused the App, attempted fraud, or interfered with the App or other users.

Where practical, we will provide notice and an opportunity to correct the issue, but we may act immediately when necessary to protect users, systems, third parties, or legal compliance. On termination, your license ends. Provisions that by their nature should survive will survive, including ownership, payment obligations, disclaimers, liability limits, indemnification, and dispute terms. Data is handled as described in the Privacy Policy.

The App does not provide legal, immigration, tax, financial, recruiting, or career-counseling advice. Fit scores, salary estimates, AI output, and similar insights are informational only. We do not guarantee interviews, offers, compensation, employment, employer responses, application acceptance, or any other outcome.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE APP IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS, IMPLIED, OR STATUTORY, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, AVAILABILITY, SECURITY, OR THAT THE APP WILL BE ERROR-FREE.

Some jurisdictions do not allow certain warranty exclusions, so some of the exclusions above may not apply to you. Nothing in these Terms limits rights that cannot legally be waived.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, JOB APPLICATION ASSISTANT, ITS OPERATOR, AFFILIATES, LICENSORS, AND SERVICE PROVIDERS WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, DATA, GOODWILL, EMPLOYMENT OPPORTUNITIES, OR BUSINESS INTERRUPTION, ARISING FROM OR RELATED TO THE APP OR THESE TERMS, EVEN IF ADVISED THAT SUCH DAMAGES WERE POSSIBLE.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, OUR TOTAL LIABILITY FOR ALL CLAIMS ARISING FROM OR RELATED TO THE APP OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US FOR THE APP DURING THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM OR (B) US $100.

These limitations apply regardless of the legal theory and do not limit liability that cannot be limited by law, including liability for fraud, willful misconduct, or other matters where exclusion is prohibited.

To the extent permitted by law, you agree to defend, indemnify, and hold harmless Job Application Assistant, its operator, affiliates, licensors, service providers, and their personnel from claims, damages, losses, liabilities, judgments, costs, and reasonable attorneys' fees arising from your misuse of the App, Your Content, violation of these Terms, or violation of another person's rights. We may control the defense and settlement of a covered claim, and you agree to provide reasonable cooperation.

These Terms are governed by the laws of the State of Georgia, without regard to conflict-of-law principles. Before filing a claim, you and we agree to attempt in good faith to resolve the dispute informally for 30 days after written notice.

Except for eligible small-claims matters or requests for urgent injunctive relief, disputes arising from or relating to the App or these Terms will be brought exclusively in the state or federal courts located in Georgia, and each party consents to their personal jurisdiction and venue. Mandatory consumer-protection laws in your jurisdiction remain applicable where they cannot be waived.

We are not responsible for delay or failure caused by events beyond our reasonable control, including natural disasters, labor disputes, internet or utility failures, cyberattacks, government actions, provider outages, or failures of third-party platforms.

We may update these Terms as the App or law changes. We will update the date above and provide additional notice of material changes when required. Changes apply prospectively. If you do not agree to updated Terms, you must stop using the App.

These Terms and the Privacy Policy are the entire agreement between you and us concerning the App and replace prior agreements or communications about it. If a provision is unenforceable, it will be modified only as much as necessary and the remaining provisions will remain effective.

A failure to enforce a provision is not a waiver. You may not assign these Terms without our written consent; we may assign them as part of a merger, reorganization, sale of assets, or by operation of law. Headings are for convenience only.

Questions or notices about these Terms may be sent to [email protected] or through the Contact page. Operators of independent self-hosted installations are responsible for providing support and notices relating to their own deployment.